Please tell us the name and place of your conference, how many pages you expect and how many copies you need. If possible give us a program or web-page.

You will get a DESY-PROC number and an ISBN number.

Make sure all pages have the same layout. Especially if preface, table of content and articles are patched together from different sources. Odd/even pages might be shifted. This depends on the printer and can be adjusted.

Check that nothing (esp. figures, formula) extends beyond the text-size. Since authors print on A4/letter paper they often don't realize that the paper will be cut for the book.

Usually we print in black and white up to A4 size.
However, we recommend book format, about 240mm x 170mm.

We need one pdf file for the cover.

The cover will be printed in color. For the back you can count 11.4mm per 100 sheets/200 pages.

Online Version

We will put the complete pdf online.

If you want single articles online we recommend Indico. Or you put them on your conference web page. Just make sure it is stable the next ~10 years (garantied at Indico) since we will register DOIs. You have to inform us in case the conference web-page moves.

All necessary templates and style files are included in the download archiv.

For the article

• class file
• style file
• sample figure
• resulting pdf

The template serves also as author instructions.
Please update the text and distribute it to the authors.

If you give the conference acronym in \acronym{VIP08} it will appear at the bottom of the page together with the page number.

If the single articles will appear online we will register DOIs and the DOI will be printed in the article. To do so we need \desyproc{DESY-PROC-2008-xx} and \contribID{smith\_joe} either as file name or Indico contribution number.
In the version of desyproc.sty distributed to the authors the line
{\bfseries DOI:} {\texttt will be assigned}
should be active. Otherwise wrong DOIs might appear on arXiv. For the final processing the line
{\bfseries DOI:} {\texttt http://dx.doi.org/10.3204/\@desyproc/\@contribID}
should be active. The DOIs will be registered when the proceedings are finished.

If the articles are not available online, the DOI-stuff in the LaTeX template smith_joe.tex should not be active.

For the complete document

• template: simple / fancy
• resulting pdf: Example
• style files: truncate, desyhead
• tools: maketoc.pl using list to produce tex and SPIRES output

\coltoctitle{LaTeX template for DESY proceedings}
\coltocauthor{Joe Smith, Ruth Miller}
\Includeart{\CAUT}{\CTIT}{filename}

The table of content is generated from this information by \tableofcontents. These snipets of tex are created by maketoc.pl from the tex source, input is a list of file names. maketoc.pl also creates a file toc.spires which we ask you to send us for uploading the articles to SPIRES. The abstract is mainly used for the registration of DOIs.

The single articles are cropped in a way that the page number is replaced by the page number of the combined document.

You are free to play with the layout as long as the text of the introductory text aligns with the text of the articles.

Run pdflatex combine to produce the combined pdf.